# New Employee

# Before The Person Starts Work

### New Start Data Collection

Before the person has started their first day at work they must be issued with the following documentation:

1. Offer letter<sup>1 [New\_Start\_Form\_2022\_XERO.docx](https://manual.maticmedia.co.uk/attachments/11)</sup>
2. New Start Pack<sup>2 [Offer Letter\_Template.doc](https://manual.maticmedia.co.uk/attachments/12)</sup>
3. Health and Safety Handbook <span style="font-size: 11.2px;">3[Health &amp; Safetly Handbook\_2011.pdf](https://manual.maticmedia.co.uk/attachments/52)</span>

This includes:

- New Start Details
- Medical Questionnaire
- Administration Documentation for Payroll

### File Locations on Network Harddrive

<table border="1" id="bkmrk-1-offer-letter-z%3A%5Cst" style="border-collapse: collapse; width: 100%; height: 138.75px;"><tbody><tr style="height: 46.25px;"><td style="width: 8.54934%; height: 46.25px;">1</td><td style="width: 41.3889%; height: 46.25px;">Offer Letter</td><td style="width: 50.0618%; height: 46.25px;">Z:\\Staff Folder\\Administration\\Starter Pack\\2022\\Offer Letter\_Template.doc</td></tr><tr style="height: 46.25px;"><td style="width: 8.54934%; height: 46.25px;">2</td><td style="width: 41.3889%; height: 46.25px;">New Start Pack</td><td style="width: 50.0618%; height: 46.25px;">Z:\\Staff Folder\\Administration\\Starter Pack\\2022\\New\_Start\_Form\_2022\_XERO.docx</td></tr><tr style="height: 46.25px;"><td style="width: 8.54934%; height: 46.25px;">3</td><td style="width: 41.3889%; height: 46.25px;">Health and Safety Handbook</td><td style="width: 50.0618%; height: 46.25px;">\\\\192.168.0.10\\nethdd\\Staff Folder\\Administration\\Starter Pack\\2022\\Health &amp; Safetly Handbook\_2011.pdf</td></tr></tbody></table>

# First Day of Employment

<table id="bkmrk-new-start-forms-coll" style="width: 1191px; height: 700.391px;" width="392"><tbody><tr style="height: 75.625px;"><td style="width: 791px; height: 75.625px;" width="392">- New Start Forms

Collect, Scan and email to Accounts@maticmedia.co.uk

</td></tr><tr style="height: 92.4219px;"><td style="width: 791px; height: 92.4219px;">- Fire Safety Walk Around and Documentation

[Z:\\Staff Folder\\Administration\\Starter Pack\\2022\\Procedure in the Event of a Fire\_2022.docx](Z:%5CStaff%20Folder%5CAdministration%5CStarter%20Pack%5C2022%5CProcedure%20in%20the%20Event%20of%20a%20Fire_2022.docx)

</td></tr><tr style="height: 53.2344px;"><td style="width: 791px; height: 53.2344px;">- Introduction To Staff

</td></tr><tr style="height: 53.2344px;"><td style="width: 791px; height: 53.2344px;">- Health and Safety Booklet

To be printed and given time to read and then sign. The employee then retains the booklet.

[Z:\\Staff Folder\\Administration\\Starter Pack\\2022\\Health &amp; Safetly Handbook\_2011.pdf](Z:%5CStaff%20Folder%5CAdministration%5CStarter%20Pack%5C2022%5CHealth%20&%20Safetly%20Handbook_2011.pdf)

</td></tr><tr style="height: 53.2344px;"><td style="width: 791px; height: 53.2344px;">- Email Setup

</td></tr><tr style="height: 53.2344px;"><td style="width: 791px; height: 53.2344px;">- Rocket Setup

</td></tr><tr style="height: 53.2344px;"><td style="width: 791px; height: 53.2344px;">- Terminal Set Up

</td></tr><tr style="height: 53.2344px;"><td style="width: 791px; height: 53.2344px;">- Rocket Training

</td></tr><tr style="height: 53.2344px;"><td style="width: 791px; height: 53.2344px;">- Telephone System

</td></tr><tr style="height: 53.2344px;"><td style="width: 791px; height: 53.2344px;">- Network Access and Navigation

</td></tr><tr style="height: 53.2344px;"><td style="width: 791px; height: 53.2344px;">- Mautic Manual

</td></tr><tr style="height: 53.2344px;"><td style="width: 791px; height: 53.2344px;">- Mobile Phone SetUp

</td></tr></tbody></table>

# Technical New Start Details

### Email Settings

<table border="1" id="bkmrk-email-jamie%40maticmed" style="border-collapse: collapse; width: 100%; height: 268.125px;"><tbody><tr style="height: 29.7917px;"><td style="width: 49.9383%; height: 29.7917px;">**Email**</td><td style="width: 49.9383%; height: 29.7917px;">matt.parris@maticmedia.co.uk</td></tr><tr style="height: 29.7917px;"><td style="width: 49.9383%; height: 29.7917px;">**Alias**</td><td style="width: 49.9383%; height: 29.7917px;">matt.parris@graphicwarehouse.co.uk</td></tr><tr style="height: 29.7917px;"><td style="width: 49.9383%; height: 29.7917px;">**Initial Password**</td><td style="width: 49.9383%; height: 29.7917px;">N/A</td></tr><tr style="height: 29.7917px;"><td style="width: 49.9383%; height: 29.7917px;">**IMAP Host**</td><td style="width: 49.9383%; height: 29.7917px;">mail.maticmedia.co.uk</td></tr><tr style="height: 29.7917px;"><td style="width: 49.9383%; height: 29.7917px;">**SSL**</td><td style="width: 49.9383%; height: 29.7917px;">Yes</td></tr><tr style="height: 29.7917px;"><td style="width: 49.9383%; height: 29.7917px;">**Port**</td><td style="width: 49.9383%; height: 29.7917px;">993</td></tr><tr style="height: 29.7917px;"><td style="width: 49.9383%; height: 29.7917px;">**SMTP Host**</td><td style="width: 49.9383%; height: 29.7917px;">mail.maticmedia.co.uk</td></tr><tr style="height: 29.7917px;"><td style="width: 49.9383%; height: 29.7917px;">**SSL**</td><td style="width: 49.9383%; height: 29.7917px;">Yes (or TLS)</td></tr><tr style="height: 29.7917px;"><td style="width: 49.9383%; height: 29.7917px;">**Port**</td><td style="width: 49.9383%; height: 29.7917px;">587</td></tr></tbody></table>

### Your General Access Information

<table border="1" id="bkmrk-feature-link-usernam" style="border-collapse: collapse; width: 100%; height: 275.812px;"><tbody><tr style="height: 29.7917px;"><td style="width: 24.4747%; height: 29.7917px;">**Feature**</td><td style="width: 31.3968%; height: 29.7917px;">**Link**</td><td style="width: 23.8566%; height: 29.7917px;">**Username**</td><td style="width: 20.2719%; height: 29.7917px;">**Password**</td></tr><tr style="height: 35.3958px;"><td style="width: 24.4747%; height: 35.3958px;">Email</td><td style="width: 31.3968%; height: 35.3958px;">[https://webemail.maticmedia.co.uk](https://webemail.maticmedia.co.uk)</td><td style="width: 23.8566%; height: 35.3958px;">matt.parris</td><td style="width: 20.2719%; height: 35.3958px;">As above</td></tr><tr style="height: 35.3958px;"><td style="width: 24.4747%; height: 35.3958px;">Chat</td><td style="width: 31.3968%; height: 35.3958px;">[https://chat.maticmedia.co.uk](https://chat.maticmedia.co.uk)</td><td style="width: 23.8566%; height: 35.3958px;">matt.parris</td><td style="width: 20.2719%; height: 35.3958px;">N/A</td></tr><tr style="height: 35.3958px;"><td style="width: 24.4747%; height: 35.3958px;">Zammad (Ticket System)</td><td style="width: 31.3968%; height: 35.3958px;">[https://cs.maticmedia.co.uk](https://cs.maticmedia.co.uk)</td><td style="width: 23.8566%; height: 35.3958px;">matt.parris@maticmedia.co.uk</td><td style="width: 20.2719%; height: 35.3958px;">popcorn</td></tr><tr style="height: 35.3958px;"><td style="width: 24.4747%; height: 35.3958px;">Manual</td><td style="width: 31.3968%; height: 35.3958px;">[https://manual.maticmedia.co.uk](https://manual.maticmedia.co.uk)</td><td style="width: 23.8566%; height: 35.3958px;">your email</td><td style="width: 20.2719%; height: 35.3958px;">same as MaticTrack</td></tr><tr style="height: 35.3958px;"><td style="width: 24.4747%; height: 35.3958px;">Matic Track</td><td style="width: 31.3968%; height: 35.3958px;">[https://matictrack.maticmedia.co.uk](https://matictrack.maticmedia.co.uk)</td><td style="width: 23.8566%; height: 35.3958px;">your email</td><td style="width: 20.2719%; height: 35.3958px;">popcorn</td></tr><tr style="height: 39.25px;"><td style="width: 24.4747%; height: 39.25px;">CRM</td><td style="width: 31.3968%; height: 39.25px;">[https://crm.maticmedia.co.uk](https://crm.maticmedia.co.uk)</td><td style="width: 23.8566%; height: 39.25px;">your email</td><td style="width: 20.2719%; height: 39.25px;">same as MaticTrack</td></tr><tr style="height: 29.7917px;"><td style="width: 24.4747%; height: 29.7917px;">OpenVPN</td><td style="width: 31.3968%; height: 29.7917px;">NA</td><td style="width: 23.8566%; height: 29.7917px;">matt</td><td style="width: 20.2719%; height: 29.7917px;">popmatt@001</td></tr></tbody></table>