New Employee
Procedures to follow when a new employee starts, with supporting documentation
Before The Person Starts Work
New Start Data Collection
Before the person has started their first day at work they must be issued with the following documentation:
- Offer letter1 New_Start_Form_2022_XERO.docx
- New Start Pack2 Offer Letter_Template.doc
- Health and Safety Handbook 3Health & Safetly Handbook_2011.pdf
This includes:
- New Start Details
- Medical Questionnaire
- Administration Documentation for Payroll
File Locations on Network Harddrive
1 | Offer Letter | Z:\Staff Folder\Administration\Starter Pack\2022\Offer Letter_Template.doc |
2 | New Start Pack | Z:\Staff Folder\Administration\Starter Pack\2022\New_Start_Form_2022_XERO.docx |
3 | Health and Safety Handbook | \\192.168.0.10\nethdd\Staff Folder\Administration\Starter Pack\2022\Health & Safetly Handbook_2011.pdf |
First Day of Employment
Collect, Scan and email to Accounts@maticmedia.co.uk |
Z:\Staff Folder\Administration\Starter Pack\2022\Procedure in the Event of a Fire_2022.docx |
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To be printed and given time to read and then sign. The employee then retains the booklet. Z:\Staff Folder\Administration\Starter Pack\2022\Health & Safetly Handbook_2011.pdf
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Technical New Start Details
Email Settings
matt.parris@maticmedia.co.uk | |
Alias | matt.parris@graphicwarehouse.co.uk |
Initial Password | N/A |
IMAP Host | mail.maticmedia.co.uk |
SSL | Yes |
Port | 993 |
SMTP Host | mail.maticmedia.co.uk |
SSL | Yes (or TLS) |
Port | 587 |
Your General Access Information
Feature | Link | Username | Password |
https://webemail.maticmedia.co.uk | matt.parris | As above | |
Chat | https://chat.maticmedia.co.uk | matt.parris | N/A |
Zammad (Ticket System) | https://cs.maticmedia.co.uk | matt.parris@maticmedia.co.uk | popcorn |
Manual | https://manual.maticmedia.co.uk | your email | same as MaticTrack |
Matic Track | https://matictrack.maticmedia.co.uk | your email | popcorn |
CRM | https://crm.maticmedia.co.uk | your email | same as MaticTrack |
OpenVPN | NA | matt | popmatt@001 |