New Employee

Procedures to follow when a new employee starts, with supporting documentation

Before The Person Starts Work

New Start Data Collection

Before the person has started their first day at work they must be issued with the following documentation:

  1.  Offer letter1 New_Start_Form_2022_XERO.docx
  2.  New Start Pack2 Offer Letter_Template.doc
  3.  Health and Safety Handbook 3Health & Safetly Handbook_2011.pdf

This includes:

File Locations on Network Harddrive

1 Offer Letter Z:\Staff Folder\Administration\Starter Pack\2022\Offer Letter_Template.doc
2 New Start Pack Z:\Staff Folder\Administration\Starter Pack\2022\New_Start_Form_2022_XERO.docx
3 Health and Safety Handbook \\192.168.0.10\nethdd\Staff Folder\Administration\Starter Pack\2022\Health & Safetly Handbook_2011.pdf

First Day of Employment

  • New Start Forms

Collect, Scan and email to Accounts@maticmedia.co.uk
  • Fire Safety Walk Around and Documentation

Z:\Staff Folder\Administration\Starter Pack\2022\Procedure in the Event of a Fire_2022.docx
  • Introduction To Staff
  • Health and Safety Booklet

To be printed and given time to read and then sign.  The employee then retains the booklet.

Z:\Staff Folder\Administration\Starter Pack\2022\Health & Safetly Handbook_2011.pdf

 
  • Email Setup
  • Rocket Setup
  • Terminal Set Up
  • Rocket Training
  • Telephone System
  • Network Access and Navigation
  • Mautic Manual
  • Mobile Phone SetUp

Technical New Start Details

Email Settings

Email matt.parris@maticmedia.co.uk
Alias matt.parris@graphicwarehouse.co.uk
Initial Password N/A
IMAP Host mail.maticmedia.co.uk
SSL Yes
Port 993
SMTP Host mail.maticmedia.co.uk
SSL Yes (or TLS)
Port 587

Your General Access Information