Meetings
Operational Minutes Template
Overview
| Title: |
Weekly Operations Meeting |
| Reason: |
Standard Operations Meeting |
| Total Time: |
|
| Location: |
|
| Held By: |
Robert McCombe |
| Attendees: |
Kelly Power, Andy Roddie |
Available here: Operations KPI Report - MaticTrack (maticmedia.co.uk)
Review each metric below
Trending Patterns
- Are there any trends in the type of wastage / non-conformances in the last 6 weeks?
- Are there any trends in overall metrics to take note of?
Staffing Reviews
| Employee |
Training |
Current 90 Day Progress |
Notes |
| Kelly Power |
|
|
|
| Andy Roddie |
|
|
|
| Gary Leckie |
|
|
|
| Megan Buchanan |
|
|
|
| Jason Todd |
|
|
|
| Matthew Parris |
|
|
|
| Lewis Grierson |
|
|
|
| Brendan Caldwell |
|
|
|
| Graham Halley |
|
|
|
| Stephen Murphy |
|
|
|
| Michael Colon |
|
|
|
Plant & Equipment Issues
| Plant & Equipment |
Issue |
Status |
Owner |
|
|
|
|
Improvements
| Improvement |
Current Status |
Updates Since Last Meeting |
|
|
|
Influencers Agenda = 2023-04-12
Overview
| Title: |
Fortnightly Managerial Meeting |
| Reason: |
Standard Managerial Meeting |
| Total Time: |
|
| Location: |
|
| Held By: |
Robert McCombe |
| Attendees: |
Kelly Power, Andy Roddie, Jamie Mallon, Frances McCorry, Adrian McCombe |
Last Meeting Review
- Overviewed meeting format
- Reviewed current strategic priorities
- Growth in Sales
- Moving Premises
- Reasoning
- Location
- Minimum size of 8000 sqft
- Current standing
- Formal debate
Actions from Previous Meeting
- No system dates should be generated for quotes over £1000
Directors Meeting Review
- What have we been discussing in the directors meetings.
- How do these affect our plans for the future?
- How does the managerial team want to influence these
What KPI's should we be reviewing?
Issues From the Past Week
- Jobs that went wrong
- Communication problems
Trending Issues
- High rate of date changes 0 25%
- Are there any trends in overall metrics to take note of?
Capacity Trends
- What trends are we seeing in capacity?
- Materials
- Products
- Training
Improvements
What projects are we currently working on as a team.
| Improvement |
Current Status |
Updates Since Last Meeting |
|
|
|
Minutes Location
OneDrive - MATIC MEDIA SERVICES LTD\Strategy\Minutes
Operational Minutes - 2023-03-31
Overview
| Title: |
Weekly Operations Meeting |
| Reason: |
Standard Operations Meeting |
| Total Time: |
|
| Location: |
|
| Held By: |
Robert McCombe |
| Attendees: |
Kelly Power, Andy Roddie |
Available here: Operations KPI Report - MaticTrack (maticmedia.co.uk)
Review each metric below
Trending Patterns
| Issues |
Cause |
Solution |
Action |
When |
| Ink Drips on Night Shift with Arizona |
Believe heads are not getting cleaned regular enough. |
Check heads hourly for cleanliness |
Kelly and Andy to speak to Steven |
Monday 3rd |
| Double Sided Print not being run on Colorado |
No cause |
Add to manual on how to do and get each operator to do a test |
Get roll in, get job bag for each operator and use Graphic Warehouse Samples Artwork. |
Next Week |
| Counts wrong on Dispatch |
Not being counted |
Add a software block on moving to next stage without coming quantities |
Robert to add to system |
End of April |
| Bespoke tape not put on Linden orders |
No information displayed on job bags or dispatch |
Add to dispatch information as fixed note for customer |
Robert to add to system |
End of April |
| 1000 pound orders need date confirmation before releasing to customer |
System just shows a date for everything |
Robert to add to system |
Robert to add to system |
End of April |
| Finishing time of nightshift |
Not working till 6.30 am |
Speak to nightshift |
Kelly and Andy to speak to nightshift ha ha |
Monday 3rd |
| If changes are made to job bag rhey should be on MaticTrack as well (up to digital cutting) |
No body has been told to do this |
Tell them to do it |
Kelly and Andy will tell every on Monday am meeting |
Monday 3rd |
| Kelly keeps getting contacted by nightshift or they are not problem solving the issue themselfs |
As per left |
Log all queries so we can categorise |
Everyone will have a think about this for the next meeting |
Friday 7th |
Staffing Reviews
| Employee |
Training |
Current 90 Day Progress |
Notes |
| Kelly Power |
|
|
|
| Andy Roddie |
|
|
|
| Gary Leckie |
|
|
|
| Megan Buchanan |
|
|
No stepping up to plate |
| Jason Todd |
|
|
Slow, Overprocesses |
| Matthew Parris |
|
|
Bad memory issues, might need a routine, might need some problem solving review |
| Lewis Grierson |
|
|
No stepping up to plate |
| Brendan Caldwell |
|
|
Doing well |
| Graham Halley |
|
|
Same as usual |
| Stephen Murphy |
|
|
See trending issues |
| Michael Colon |
|
|
Moved on to nightshift, doing well. |
Plant & Equipment Issues
| Plant & Equipment |
Issue |
Status |
Owner |
Action |
| Eyeletter |
Eyelets miss firing |
Fixed - Andy ordering spare parts |
Andy |
|
| Fabric Printer |
Blue not printing correctly |
Fixed - Did 3 ink fills |
Gary |
|
| Fixation Unit |
Tension bar not moving up or down |
Awaiting Supplier Feedback |
Andy |
Get a service done |
| Floor Eyeletter Number 2 |
Needs assessed |
Broken |
Andy |
Do a review |
| Screen for monitoring cameras |
Needs a screen |
|
Robert |
End of April |
Improvements
| Improvement |
Current Status |
Updates Since Last Meeting |
|
|
|
Operational Minutes - 2023-04-14
Overview
| Title: |
Weekly Operations Meeting |
| Reason: |
Standard Operations Meeting |
| Total Time: |
|
| Location: |
|
| Held By: |
Robert McCombe |
| Attendees: |
Kelly Power, Andy Roddie |
Available here: Operations KPI Report - MaticTrack (maticmedia.co.uk)
Review each metric below
Trending Patterns
| Issues |
Cause |
Solution |
Action |
When |
| Ink Drips on Night Shift with Arizona |
Believe heads are not getting cleaned regular enough. |
Check heads hourly for cleanliness |
Kelly and Andy to speak to Steven |
Monday 3rd |
| Double Sided Print not being run on Colorado |
No cause |
Add to manual on how to do and get each operator to do a test |
Get roll in, get job bag for each operator and use Graphic Warehouse Samples Artwork. |
Gary going to test |
| Counts wrong on Dispatch |
Not being counted |
Add a software block on moving to next stage without coming quantities |
Robert to add to system |
End of April |
| Bespoke tape not put on Linden orders |
No information displayed on job bags or dispatch |
Add to dispatch information as fixed note for customer |
Robert to add to system |
End of April |
| 1000 pound orders need date confirmation before releasing to customer |
System just shows a date for everything |
Robert to add to system |
Robert to add to system |
End of April |
| Finishing time of nightshift |
Not working till 6.30 am |
Speak to nightshift |
Kelly and Andy to speak to nightshift ha ha |
Completed |
| If changes are made to job bag rhey should be on MaticTrack as well (up to digital cutting) |
No body has been told to do this |
Tell them to do it |
Kelly and Andy will tell every on Monday am meeting |
Completed |
| Kelly keeps getting contacted by nightshift or they are not problem solving the issue themselfs |
As per left |
Log all queries so we can categorise |
Everyone will have a think about this for the next meeting |
Friday 7th |
Staffing Reviews
| Employee |
Training |
Current 90 Day Progress |
Notes |
| Kelly Power |
|
|
|
| Andy Roddie |
|
|
Do job description |
| Gary Leckie |
|
|
|
| Megan Buchanan |
|
|
No stepping up to plate |
| Jason Todd |
|
|
Slow, Overprocesses |
| Matthew Parris |
|
|
Bad memory issues, might need a routine, might need some problem solving review |
| Lewis Grierson |
|
|
No stepping up to plate |
| Brendan Caldwell |
|
|
Doing well |
| Graham Halley |
|
|
Same as usual |
| Stephen Murphy |
|
|
See trending issues |
| Michael Colon |
|
|
Look at permanently moving on to nightshift |
Plant & Equipment Issues
| Plant & Equipment |
Issue |
Status |
Owner |
Action |
| Eyeletter |
Eyelets miss firing |
Fixed - Andy ordering spare parts |
Andy |
Ordered new parts for eyeletter |
| Fabric Printer |
Blue not printing correctly |
Fixed - Did 3 ink fills |
Gary |
Completed |
| Fixation Unit |
Tension bar not moving up or down |
Awaiting Supplier Feedback |
Andy |
Get a service done |
| Floor Eyeletter Number 2 |
Needs assessed |
Broken |
Andy |
Do a review |
| Screen for monitoring cameras |
Needs a screen |
|
Robert |
End of April |
Improvements
| Improvement |
Current Status |
Updates Since Last Meeting |
|
|
|
Operational Minutes - 2023-04-21
Overview
| Title: |
Weekly Operations Meeting |
| Reason: |
Standard Operations Meeting |
| Total Time: |
|
| Location: |
|
| Held By: |
Robert McCombe |
| Attendees: |
Kelly Power, Andy Roddie |
Available here: Operations KPI Report - MaticTrack (maticmedia.co.uk)
Review each metric below
Trending Patterns
| Issues |
Cause |
Solution |
Action |
When |
| Ink Drips on Night Shift with Arizona |
Believe heads are not getting cleaned regular enough. |
Check heads hourly for cleanliness |
Kelly and Andy to speak to Steven |
Monday 3rd |
| Double Sided Print not being run on Colorado |
No cause |
Add to manual on how to do and get each operator to do a test |
Get roll in, get job bag for each operator and use Graphic Warehouse Samples Artwork. |
Gary going to test |
| Counts wrong on Dispatch |
Not being counted |
Add a software block on moving to next stage without coming quantities |
Robert to add to system |
End of April |
| Bespoke tape not put on Linden orders |
No information displayed on job bags or dispatch |
Add to dispatch information as fixed note for customer |
Robert to add to system |
End of April |
| 1000 pound orders need date confirmation before releasing to customer |
System just shows a date for everything |
Robert to add to system |
Robert to add to system |
End of April |
| Finishing time of nightshift |
Not working till 6.30 am |
Speak to nightshift |
Kelly and Andy to speak to nightshift ha ha |
Completed |
| If changes are made to job bag rhey should be on MaticTrack as well (up to digital cutting) |
No body has been told to do this |
Tell them to do it |
Kelly and Andy will tell every on Monday am meeting |
Completed |
| Kelly keeps getting contacted by nightshift or they are not problem solving the issue themselfs |
As per left |
Log all queries so we can categorise |
Everyone will have a think about this for the next meeting |
Friday 7th |
Staffing Reviews
| Employee |
Training |
Current 90 Day Progress |
Notes |
| Kelly Power |
|
|
|
| Andy Roddie |
|
|
Do job description |
| Gary Leckie |
|
|
|
| Megan Buchanan |
|
|
No stepping up to plate |
| Jason Todd |
|
|
Slow, Overprocesses |
| Matthew Parris |
|
|
Bad memory issues, might need a routine, might need some problem solving review |
| Lewis Grierson |
|
|
No stepping up to plate |
| Brendan Caldwell |
|
|
Doing well |
| Graham Halley |
|
|
Same as usual |
| Stephen Murphy |
|
|
See trending issues |
| Michael Colon |
|
|
Look at permanently moving on to nightshift |
Plant & Equipment Issues
| Plant & Equipment |
Issue |
Status |
Owner |
Action |
| Eyeletter |
Eyelets miss firing |
Fixed - Andy ordering spare parts |
Andy |
Ordered new parts for eyeletter |
| Fabric Printer |
Blue not printing correctly |
Fixed - Did 3 ink fills |
Gary |
Completed |
| Fixation Unit |
Tension bar not moving up or down |
Awaiting Supplier Feedback |
Andy |
Get a service done |
| Floor Eyeletter Number 2 |
Needs assessed |
Broken |
Andy |
Do a review |
| Screen for monitoring cameras |
Needs a screen |
|
Robert |
End of April |
Improvements
| Improvement |
Current Status |
Updates Since Last Meeting |
|
|
|
Influencers Agenda = 2023-05-10
Overview
| Title: |
Fortnightly Managerial Meeting |
| Reason: |
Standard Managerial Meeting |
| Total Time: |
|
| Location: |
|
| Held By: |
Robert McCombe |
| Attendees: |
Kelly Power, Andy Roddie, Jamie Mallon, Frances McCorry, Adrian McCombe |
Last Meeting Review
- Overviewed meeting format
- Reviewed current strategic priorities
- Growth in Sales
- Moving Premises
- Reasoning
- Location
- Minimum size of 8000 sqft
- Current standing
- Formal debate
Actions from Previous Meeting
- No system dates should be generated for quotes over £1000
Directors Meeting Review
- What have we been discussing in the directors meetings.
- How do these affect our plans for the future?
- How does the managerial team want to influence these
What KPI's should we be reviewing?
Issues From the Past Week
- Jobs that went wrong
- Communication problems
Trending Issues
- High rate of date changes 0 25%
- Are there any trends in overall metrics to take note of?
Capacity Trends
- What trends are we seeing in capacity?
- Materials
- Products
- Training
Improvements
What projects are we currently working on as a team.
| Improvement |
Current Status |
Updates Since Last Meeting |
|
|
|
Minutes Location
2023-05-10 Influencer Meeting.pdf