# Email System

### Webmail

Our email is powered by Zimbra.

#### Accessing Webmail

You can access your email via this url [https://webemail.maticmedia.co.uk/](https://webemail.maticmedia.co.uk/)

#### Accessing Calendars

Once logged into email you can access your work calendars and shared calendars via the calendar tab

[![image-1657289370253.png](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/scaled-1680-/image-1657289370253.png)](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/image-1657289370253.png)

#### Accessing Shared Resources

##### Shared Email Mailboxes

1. From the Mail tab  
    [![image-1657289432094.png](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/scaled-1680-/image-1657289432094.png)](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/image-1657289432094.png)
2. From the folders section click find shares  
    [![image-1657289474816.png](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/scaled-1680-/image-1657289474816.png)](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/image-1657289474816.png)
3. You will then be shown all the folders that have been shared with you  
    [![image-1657289516390.png](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/scaled-1680-/image-1657289516390.png)](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/image-1657289516390.png)

##### Shared Calendars

1. From the Calendar Tab  
    [![image-1657289370253.png](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/scaled-1680-/image-1657289370253.png)](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/image-1657289370253.png)
2. From the Calendars section on the left, click "Find Shares"  
    [![image-1657289569265.png](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/scaled-1680-/image-1657289569265.png)](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/image-1657289569265.png)
3. Click the share you want to add  
    [![image-1657289605141.png](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/scaled-1680-/image-1657289605141.png)](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/image-1657289605141.png)

#### Setting Your Email Signature

1. From the preferences tab  
    [![image-1657289634361.png](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/scaled-1680-/image-1657289634361.png)](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/image-1657289634361.png)
2. Then select "Signatures" from the left hand menu  
    [![image-1657289664427.png](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/scaled-1680-/image-1657289664427.png)](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/image-1657289664427.png)
3. Change the drop down to "Format as HTML"  
    [![image-1657289713216.png](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/scaled-1680-/image-1657289713216.png)](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/image-1657289713216.png)
4. Enter your signature and click save
5. Apply you signature to your New Messages and Replies  
    [![image-1657289757015.png](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/scaled-1680-/image-1657289757015.png)](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/image-1657289757015.png)

#### Out of Office

1. From the preferences tab  
    [![image-1657289634361.png](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/scaled-1680-/image-1657289634361.png)](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/image-1657289634361.png)
2. Click "Out of Office"  
    [![image-1657289787896.png](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/scaled-1680-/image-1657289787896.png)](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/image-1657289787896.png)
3. Change the form as appropriate for your out of office

#### Forwarding Your Emails

1. From the preferences tab  
    [![image-1657289634361.png](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/scaled-1680-/image-1657289634361.png)](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/image-1657289634361.png)
2. From the left hand menu select "Mail"  
    [![image-1657289842533.png](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/scaled-1680-/image-1657289842533.png)](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/image-1657289842533.png)
3. Under receiving message fill in the forwarding email section  
    [![image-1657289868373.png](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/scaled-1680-/image-1657289868373.png)](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/image-1657289868373.png)
4. Click "Save"

#### Sharing Folders with Other Users

<p class="callout info">You can also share mailboxes with mailing lists like **everyone@**</p>

1. To share any mail folder, right click the folder and click share.  
    [![image-1657289947188.png](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/scaled-1680-/image-1657289947188.png)](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/image-1657289947188.png)
2. Enter the users email and click "Ok"  
    [![image-1657289992733.png](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/scaled-1680-/image-1657289992733.png)](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/image-1657289992733.png)

#### Sharing Calendars with Other Users

<p class="callout info">You can also share calendars with mailing lists like **everyone@**</p>

1. Right click any Calendar and Click Share  
    [![image-1657290045480.png](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/scaled-1680-/image-1657290045480.png)](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/image-1657290045480.png)
2. Enter the users email address and click "Ok"  
    [![image-1657290061254.png](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/scaled-1680-/image-1657290061254.png)](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/image-1657290061254.png)

### Adding your Emails to your Phone

For both Android and IOS mobile operating systems you use the IMAP and SMTP settings to set up your email.

#### Android Phone

This guide here explains how to add your IMAP email to GMAIL on android

[Setting up email in Gmail on Android – Support | one.com](https://help.one.com/hc/en-us/articles/115005863205-Setting-up-email-in-Gmail-on-Android)

##### Apple Phone

This guide below explains how to add IMAP email address to MAIL on ISO

[Add an email account to your iPhone, iPad, or iPod touch - Apple Support](https://support.apple.com/en-us/HT201320)

<p class="callout info">Look for the section called "**How to set up your email account manually**"</p>