# Generic Onboarding # Overview 1. [In Case of Fire Procedure](https://manual.maticmedia.co.uk/books/generic-onboarding/page/incase-of-fire-procedure "Incase of Fire Procedure") 2. [Holiday Requests](https://manual.maticmedia.co.uk/books/generic-onboarding/page/holiday-requests "Holiday Requests") 1. Viewing Holiday Calendar 2. Making a Holiday Requests 3. Viewing your available Holiday Allowance 3. [Emails](https://manual.maticmedia.co.uk/books/generic-onboarding/page/email-system "Email System") 1. Logging into the Webmail 2. Adding to your phone 4. [Internal Chat System](https://manual.maticmedia.co.uk/books/generic-onboarding/page/internal-chat-system-rocketchat "Internal Chat System - Rocketchat") 5. [MaticTrack - General Usage](https://manual.maticmedia.co.uk/books/generic-onboarding/page/matic-track-getting-set-up "Matic Track - Getting Set Up") 6. [Matic Manual](https://manual.maticmedia.co.uk/books/generic-onboarding/page/matic-manual "Matic Manual") 1. Accessing 2. Adding 3. Editing 4. QR Code Generation 7. [Employee Handbook](https://manual.maticmedia.co.uk/books/employee-handbook/page/employee-handbook "Employee Handbook") 8. [Accessing Files](https://manual.maticmedia.co.uk/books/generic-onboarding/page/filesystems "Filesystems") 1. Onedrive 2. Nethdd 3. Root Folder 1. Customers 2. Quotes 3. Projects 9. [The Vault (Password Manager)](https://manual.maticmedia.co.uk/books/generic-onboarding/page/the-vault "The Vault") # Incase of Fire Procedure 1. Proceed to the nearest fire exit 2. Meet at the grass verge across the road [](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/image-1657292406704.png) # Holiday Requests ### Accessing The Holiday Calendar The holiday calendar is available in your Webmail or via the below links:
**View in Browser** | [https://webemail.maticmedia.co.uk/home/holidays@maticmedia.co.uk/Calendar.html](https://webemail.maticmedia.co.uk/home/holidays@maticmedia.co.uk/Calendar.html) |
**ICS Format** | [https://webemail.maticmedia.co.uk/home/holidays@maticmedia.co.uk/Calendar](https://webemail.maticmedia.co.uk/home/holidays@maticmedia.co.uk/Calendar) |
**Caldav** | [https://webemail.maticmedia.co.uk/caldav/holidays@maticmedia.co.uk/Calendar](https://webemail.maticmedia.co.uk/caldav/holidays@maticmedia.co.uk/Calendar) |
You can also share mailboxes with mailing lists like **everyone@**
1. To share any mail folder, right click the folder and click share. [](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/image-1657289947188.png) 2. Enter the users email and click "Ok" [](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/image-1657289992733.png) #### Sharing Calendars with Other UsersYou can also share calendars with mailing lists like **everyone@**
1. Right click any Calendar and Click Share [](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/image-1657290045480.png) 2. Enter the users email address and click "Ok" [](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/image-1657290061254.png) ### Adding your Emails to your Phone For both Android and IOS mobile operating systems you use the IMAP and SMTP settings to set up your email. #### Android Phone This guide here explains how to add your IMAP email to GMAIL on android [Setting up email in Gmail on Android – Support | one.com](https://help.one.com/hc/en-us/articles/115005863205-Setting-up-email-in-Gmail-on-Android) ##### Apple Phone This guide below explains how to add IMAP email address to MAIL on ISO [Add an email account to your iPhone, iPad, or iPod touch - Apple Support](https://support.apple.com/en-us/HT201320)Look for the section called "**How to set up your email account manually**"
# Internal Chat System - Rocketchat ### Accessing Rocketchat in Browser You will be given you login details for Rocketchat by IT. You can access rocketchat by visiting [https://chat.maticmedia.co.uk/](https://chat.maticmedia.co.uk/) in any browser ### Adding to your Mobile Phone [You can add rocketchat to you mobile phone by following the guide here.](https://manual.maticmedia.co.uk/books/chat-software-rocketchat-maticchat "Chat Software (Rocketchat / Matic.Chat)") ### General Usage [You can see general usage in the rocket chat manual here](https://manual.maticmedia.co.uk/books/chat-software-rocketchat-maticchat/page/general-usage "General Usage") # Matic Track - Getting Set Up ### Accessing the MaticTrack You can access the matictrack from this url: [https://matictrack.maticmedia.co.uk/](https://matictrack.maticmedia.co.uk/) ### What is the MaticTrack? The MaticTrack is an Enterprise Resource and Planning software. It manages, reports and tracks the following resources for us... - Customer Information - Company Details - Contact Details - Sales - QuickQuotes - Quotes - Carts - Orders - Payments - Artwork - Catalogue - Customer Price Lists - Operations - Projects - Jobs - Endpoints - Dispatch - Stock - Job Planning - Purchasing - Remittances - Purchase Orders - Suppliers - Accounts - Invoicing - Credits - Journals - Marketing - Marketing Lists - Third Party Systems Integration - Graphic Warehouse Website - CMS - Ecommerce - Blog ### MaticTrack Manual [The MaticTrack manual is available here](https://manual.maticmedia.co.uk/books/matic-track "Matic Track") # Matic Manual The Matic Manual is this website. It's a centralised manual that contains all the documentation for Matic Media Services Limited. It is accessible from [https://manual.maticmedia.co.uk/](https://manual.maticmedia.co.uk/) ### Logging In You can log in with the same username and password as the MaticTrack. ### Structure The document structure is made of of shelfs which contain books which have chapters and pages. Books can be in multiple shelfs. ### Searching You can search for content via the search bar at the top [](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-07/image-1657292215855.png) ### Formatting, Naming & Structure Guidelines - Only Management can create shelves, you will not have permissions for this - Search for content before adding your own - Use Headers, Paragraphs and Lists for page structuring - For manuals use the manual page template # Filesystems ### Onedrive The shared one drive folder is accessible when you log into your Office 365 subscription. Some folders are auto sharedMarketing | Contains all the marketing documents |
Strategy (Directors Only) | Contains all the strategy documentation for the business |
[You can setup a network map via the instructions here](https://manual.maticmedia.co.uk/books/networking/page/network-map)
#### Managed The MaticTrack automatically manages folder structure for Customers, Quotes and Projects i.e. when a customer is created it automatically creates a folder.DO NOT DELETE, EDIT OR MOVE ANY AUTO GENERATED FOLDER, IT WILL JUST BE REGENERATED
The ROOT folders are available here:Folder | Drive Letter | URL |
Customers | L | \\\\192.168.0.10\\ROOT\\CUSTOMERS |
Quotes | Q | \\\\192.168.0.10\\ROOT\\QUOTES |
Projects | P | \\\\192.168.0.10\\ROOT\\PROJECTS |
Matic Media Services Ltd | M | \\\\192.168.0.10\\ROOT\\CUSTOMERS\\M\\Matic Media Services Ltd |
[You can setup a network map via the instructions here](https://manual.maticmedia.co.uk/books/networking/page/network-map)
# The Vault The vault is our shared password manager. [Instructions on how to use it can be found here.](https://manual.maticmedia.co.uk/books/security/page/password-manager "Password Manager") # Procedure Overview Template ## Overview Description Lorem ipsum dolor sit amet, consectetur adipiscing elit. Nulla malesuada sed quam eu sodales. Cras vel venenatis tortor. Maecenas dolor elit, molestie vel facilisis in, consequat quis lacus. Integer eu purus nisl. Nunc imperdiet orci quis vulputate vehicula. Integer faucibus, quam vel condimentum congue, odio nunc hendrerit sem, eget aliquet neque nibh ut magna. Curabitur pulvinar nec sem sed finibus. Sed nec ipsum et eros ultricies faucibus. ### Details**Location** | |
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