# Creating a Bill/Supplier/Prepayment Accrual

<p class="callout danger">You must have permissions to Manual Journals to make Sales Accruals</p>

Sometimes you want to split the cost of something over several months or a year. You can do this by creating a recurring journal.

Examples of accruals...

<table border="1" id="bkmrk-type-period-total-am" style="border-collapse: collapse; width: 100%;"><tbody><tr><td style="width: 50.0618%;">**Type**</td><td style="width: 24.9691%;">**Period**</td><td style="width: 12.4845%;">**Total Amount**</td><td style="width: 12.4845%;">**Amount Per Month**</td></tr><tr><td style="width: 50.0618%;">ISO Audit</td><td style="width: 24.9691%;">12 months</td><td style="width: 12.4845%;">£1200</td><td style="width: 12.4845%;">£100</td></tr><tr><td style="width: 50.0618%;">New Arizona Printhead</td><td style="width: 24.9691%;">6 Months</td><td style="width: 12.4845%;">£2400</td><td style="width: 12.4845%;">£400</td></tr></tbody></table>

#### 1. From the Accounting Menu &gt; Manual Journals

[![image-1652276936895.png](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-05/scaled-1680-/image-1652276936895.png)](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-05/image-1652276936895.png)

#### 2. Select New Journal or Repeating Journal  


[![image-1652283927262.png](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-05/scaled-1680-/image-1652283927262.png)](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-05/image-1652283927262.png)

#### 3. The Narration is so you can quickly see the content of the journal, think of it like the invoice number

[![image-1652277108642.png](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-05/scaled-1680-/image-1652277108642.png)](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-05/image-1652277108642.png)

##### 3.1 For Bills the Narration should be the Purchase Order Number and Supplier you are accruing for

e.g. MM12345 - Canon - Arizona Print Head

##### 3.2 For Prepayments the Narration should be the Purchase Order Number, Supplier and The Period

e.g. MM12345 - Canon - Arizona Print Head - 6 Month Split

#### 4. Enter the lines of the Manual Journal

For Bills there should be two lines, one Credit to the Nominal Code of the Bill e.g. Fuel and one . **The credit amount should be the total amount of the bill.**

[![image-1652277478512.png](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-05/scaled-1680-/image-1652277478512.png)](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-05/image-1652277478512.png)

#### 5. Select the Date

You should select the date you want the accrual to appear in. e.g. If you are accruing an May Invoice in April it would be 30/04/2022

[![image-1652277632546.png](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-05/scaled-1680-/image-1652277632546.png)](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-05/image-1652277632546.png)

#### 6. \[OPTIONAL\] Setting the Repeat

[![image-1652284381100.png](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-05/scaled-1680-/image-1652284381100.png)](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-05/image-1652284381100.png)

I always try and set this to the 27th so it isn't affected by February.

#### 6. \[OPTIONAL\] Select the Automatic Reversing Date

For bills you should always set the Auto Reversing Date as the following month, this allows you to track when a Sales Invoice has been properly invoiced and reversed.

[![image-1652277725360.png](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-05/scaled-1680-/image-1652277725360.png)](https://manual.maticmedia.co.uk/uploads/images/gallery/2022-05/image-1652277725360.png)